Teshebaeva Svetlana Alexandrovna
Procurement
The Procurement Division is responsible for ensuring that the institution has all the necessary resources for successful and smooth operations. We strive for transparency and efficiency in the procurement process, maintaining high standards of quality and economic feasibility.
The main tasks of the department are as follows:
- Planning and organization of procurement activities.
- Conducting tenders and tenders for the supply of goods and services.
- Monitoring compliance with contract terms.
- Interaction with suppliers and partners.
If you have questions or suggestions for cooperation, please contact the phone number provided.
General requirements for participants
When making purchases, the customer is provided with the following package of documents from participants:
1. Participants shall, when submitting their application to the Customer, provide the following documents electronically:
- Scanned in color certificate of state registration of a legal entity (for legal entities).
- If there is no specific field of activity in the certificate of state registration of a legal entity (for legal entities), a certified Charter of the legal entity, scanned in color, is provided.
- Full information about the Participant: name (last name, first name, patronymic for individuals), location (legal and actual address), identification code for the Unified State Register of Legal Entities and Individual Entrepreneurs, full bank details, name of the official website (if available), email, contact phone numbers.
- Documents scanned in color confirming the authority of the head of the Participant’s management body or a person authorized by the Participant to sign a procurement contract, certified by the Participant (for legal entities).
- A color scanned certificate of state registration of an individual as a private (individual) entrepreneur or a patent for the right to carry out business activities, indicating a specific field of activity that satisfies the subject of the purchase.
- A commercial proposal of the Participant scanned in color on the subject of the purchase, indicating the characteristics of the subject of the purchase (if necessary), unit price, quantity, total cost, total amount in the case of several items of purchase, form of delivery, delivery times, transportation costs (if necessary and/or, if not taken into account in the cost of the procurement item), terms of financial mutual settlements for the terms of delivery of goods, works and services, type of currency. The terms of financial mutual settlements can be upon delivery of goods, works and services, phased payment and/or prepayment by the Customer of up to 50% of the contract amount. The most attractive offer in this part will be considered the lowest financial costs of the Customer in terms of payment terms. In the case of payment terms upon delivery of goods, works and services, the warranty for the fulfillment of the contract may be reduced by the Customer to the minimum threshold provided for by the Customer’s internal regulatory documents. Also, the commercial offer indicates the name of the Participant, his official website (if available), legal and actual addresses, email, date of preparation of the commercial offer, signature and seal (if available).
- A financial document scanned in color confirming payment for security for the execution of a contract for the supply of goods, performance of work and services.
2.To fulfill the supply agreement, Participants must provide the Customer with financial guarantee security in the form of a transferred deposit to the Customer’s account in the volumes specified in the announcement of the procurement procedure.
3.When sending documents to the Customer electronically, the participant indicates in the application the number of the procurement procedure in which he participates.
4. The participant who wins the procurement procedure is additionally provided to the Customer with a certified Charter of the legal entity scanned in color, if it was not submitted earlier.
Copies of documents are considered certified by the Participant if they are affixed with: an imprint of the Participant’s seal (if, according to the law, the Participant is required to have a seal), a position (for a legal entity), the signature of the head of the Participant’s management body (a person authorized by the Participant) or an individual entrepreneur indicating last name, first name, patronymic.
Conditions for attracting subcontractors
During the execution of the terms of the procurement contract, the involvement of subcontractors by the winning participant in the procurement procedure is permitted, provided that there are technological features of the work performed or services provided and the winning participant in the procurement procedure assumes responsibility for the proper fulfillment of obligations by subcontractors. The involvement of subcontractors is allowed after the winning participant receives the procurement procedure to agree on the need to involve a subcontractor (subcontractors) to perform the relevant work or to purchase the relevant services, which is provided in any form.
In this case, the cost of the volume of work or services transferred to subcontractors cannot exceed 15% of the total cost of work or services under the contract.